Table of Contents
- Essential for entering Japan! Complete Breakdown of Visit Japan Web
- Essential preparations before filling out Visit Japan Web
- Detailed process for filling out Visit Japan Web
- step 1. Access the official Visit Japan Web homepage and sign up
- step 2. Log in and register user information (input personal and accompanying family information)
- step 3. Register planned entry and return (input travel information)
- step 4. Register quarantine (health status)
- step 5. Register for entry inspection and customs declaration (final essential step)
- step 6. Issue and prepare QR code
- How to use Visit Japan Web and its application on-site
- Summary of how to register accompanying family
- Other important notes and frequent mistakes
- Smart preparation for entering Japan with Visit Japan Web
- Frequently Asked Questions (FAQ)
Essential for entering Japan! Complete Breakdown of Visit Japan Web
If you are planning a trip to Japan, 'Visit Japan Web' should be considered a necessity, not an option.
This online platform provided by the Japanese government supports efficient processing of entry procedures, customs declarations, and quarantine processes. In the past, paper forms had to be filled out, but now information can be pre-entered through Visit Japan Web, allowing a representative of the family to register and simplify all procedures with just one QR code. Starting in 2024, the entry inspection and customs declaration will be integrated into one QR code, adding further convenience.
This article will provide a detailed step-by-step guide on how to fill out Visit Japan, how to capture the QR code, and how to use it during actual entry into Japan. Whether you enter through Tokyo, Osaka, Nagoya, Fukuoka, or Sapporo, this guide will help ensure that you successfully complete the entry procedures.
Utilizing this system in your travel preparations will enable a smoother travel experience.
Recommended places to visit in Fukuoka with children
Essential preparations before filling out Visit Japan Web
Preparing the necessary items before filling out Visit Japan can help you input information more quickly and accurately.
First, passport information is needed for yourself and accompanying family members. Next, you should prepare an email address to be used for registration and verification.
Additionally, information about your flight is also required. It’s advisable to check details such as the airline code, flight number, and expected arrival date in Japan.
Finally, you should check the information about your accommodation in Japan in advance. Confirming the exact address, contact number, and hotel name can make travel preparations smoother.
Detailed process for filling out Visit Japan Web
Let's look at the step-by-step method for filling out Visit Japan through the website. There is no need to install an app, as all processes can be completed online. Let’s go through the filling out process for Visit Japan.
step 1. Access the official Visit Japan Web homepage and sign up
First, access the official Visit Japan homepage below.
www.vjw.digital.go.jp
If it’s your first visit, you have to enter your email address for registration. After that, enter the verification code received via email and set your password to complete account creation. Agreeing to the terms can also be done easily.
It's recommended to take a picture of your passport with your camera, as this will autofill your information!
step 2. Log in and register user information (input personal and accompanying family information)
After logging in with your created account, proceed to the user registration process. It is necessary to input your own information and that of accompanying family members at this stage.
Information about entry and return procedures is required. Generally, selecting 'none' is typical. If planning to receive duty-free benefits, you should check 'yes.'
When entering passport information, manual entry or camera recognition can be used. However, similar characters like '0' and 'O' may be misread during the camera recognition process, so be sure to verify everything carefully.
I manage a blog in Korea covering a variety of topics including the economy, real estate, finance, investment, and travel. In this regard, if you have accompanying family members, an additional registration process for that information is required.
The process of registering accompanying family can be very easily conducted through Visit Japan. One representative can register up to 10 family members at the same time, which is efficient. A significant advantage is that all family members can be registered through the representative's account without needing to create separate accounts.
Each family member is required to input their passport information, and once registration is completed, individual QR codes will be issued. Please note that all family members must present their issued QR codes during entry inspection and customs declaration to ensure a quick and smooth passage.
step 3. Register planned entry and return (input travel information)
Next, input detailed information about your trip to Japan.
Let’s explain whether a visa is required. If a tourist with Korean nationality plans to stay for less than 90 days, they should select the "no visa required" option.
Trip title: Set a trip title that can personally distinguish. (e.g.: 202406_TOKYO)
Arrival date: Select the exact arrival date by referring to the calendar.
Airline and flight number: Accurately input the airline name and flight number as stated in the reservation confirmation. For example, Korean Air should be entered as 'KE/123', Asiana Airlines as 'OZ/101.'
Departure airport: Write the name of the departing airport in upper case letters (e.g.: INCHEON, BUSAN).
Having such information ready will facilitate your travel planning immensely. Make sure to check all necessary items in advance for a smooth travel process.
When inputting accommodation information in Japan, entering the postal code will automatically display the city and district for that area. After this, you will need to input the detailed address, hotel name, and telephone number. If entering a contact number within Japan, you can write the Korean mobile number in international format.
You can easily check the postal code, address, and telephone number using Google Maps. The hotel name should be entered in English. If the trip duration is 3 nights and 4 days, it should be stated as '4 days.'
step 4. Register quarantine (health status)
During the COVID-19 pandemic, the situation was complicated, but now you simply need to answer health-related questions.
step 5. Register for entry inspection and customs declaration (final essential step)
The last step required for entering Japan is a necessary procedure.
Information needed during entry includes the duration of stay for tourism purposes and whether employment or residence applies. Typically, general tourists will choose 'none.'
Also, questions regarding criminal penalties, deportation history, possession of drugs, and dangerous items are included. In most cases, you can select "none" or "no" for these questions.
There are instructions for customs declaration. Starting in 2024, you will need to fill out the customs declaration items integrated with entry inspection. For matters related to amounts, cash, food items, and prohibited goods, follow the guidelines and select "none/no," checking "yes" only if it truly applies.
Only one representative from the family can complete the customs declaration, but the entry inspection is conducted individually, so remember this.
After entering all information, you must finalize the registration, and if there are any inconsistencies or errors in the information entered, it can be corrected at any time. It’s crucial to properly understand and prepare for customs declaration matters.
step 6. Issue and prepare QR code
Once the QR code generation is complete, it will be used for the entry inspection and customs declaration in Japan. Therefore, it is advisable to capture the smartphone screen. Since internet connectivity may be unstable within the airport, it’s a good idea to have multiple forms prepared in advance.
Each individual QR code is essential, so if you are traveling with family, each person needs to prepare a separate QR code to ensure a smoother entry process.
How to use Visit Japan Web and its application on-site
Upon arriving at a Japanese airport, you must present the QR code received at entry inspection on your smartphone or printout. This QR code is also used during customs declaration. In some duty-free shops, you can receive duty-free benefits with the QR code instead of the passport, but the applicable locations are significantly limited.
Additionally, some airports may have dedicated waiting lines for Visit Japan, allowing you to reduce your waiting time. Therefore, it is advisable to complete your Visit Japan registration at least one day before entering Japan.
Summary of how to register accompanying family
The process of registering accompanying family members on Visit Japan is very simple. A single representative (such as a parent or guardian) can register the entire family simultaneously using the 'Add Accompanying Family' feature. This process requires each family member's passport information.
Once registration is completed, each member will be issued a unique QR code. Moreover, only one representative needs to fill out the customs declaration form, making it convenient.
Other important notes and frequent mistakes
Registering for Visit Japan is not mandatory, but pre-registration greatly helps in reducing entry inspection waiting times and alleviating airport congestion. It’s wise to save the issued QR code on your smartphone to prepare for unexpected situations. You must complete the registration process before arriving in Japan, and it is recommended to finish at least a day in advance.
You can fill out paper forms on board, but recently many airlines do not provide these forms, so preparing in advance is a smart choice. Additionally, registering for Visit Japan is not required when returning from Japan to Korea.
Many common mistakes include incorrectly inputting or omitting passport numbers or flight numbers. It’s also essential to distinguish between numbers and letters when recognizing passports. Plus, ensuring that the postal code and contact number of your accommodation in Japan are entered correctly is vital.
Finally, when registering accompanying family members, remember that each individual, including children, must be registered separately and receive their QR codes. This will make your travel preparations smoother.
Smart preparation for entering Japan with Visit Japan Web
Visit Japan Web is the official website that allows you to conveniently handle the necessary entry procedures before visiting Japan. This system provides the ability to register entry information for yourself and accompanying family, travel-related information (flights, accommodations), and to fill out entry inspection and customs declaration all at once without needing to install an app. If traveling with family, one representative can register the entire family at once, and individual QR codes are required for each person.
This procedure should be completed in advance of boarding a flight to Japan, and it’s essential to save the issued QR code. This QR code can replace paper forms and is very useful for significantly reducing entry inspection waiting times. Starting in 2024, customs declaration and entry inspection will be integrated into a single QR code, allowing for even more convenient use, and special benefits may be available at some duty-free shops through the QR code.
Key Points to Note:
After creating an account on Visit Japan Web, you need to go through the steps of registering yourself/accompanying family, entering flight/accommodation information, quarantine, entry inspection/customs declaration (most questions will be 'none/no'), verifying information, and issuing and saving QR codes.
You must complete this before departure, and considering the increasing trend of internet instability at airports or lack of paper forms being provided, it’s wise to prepare in advance.
At the entry point, simply present your passport and QR code, and all procedures will be completed swiftly.
#VisitJapan, #VisitJapanWeb, #JapanEntry, #JapanTravel, #JapanEntryInspection, #JapanCustomsDeclaration, #QRCode, #JapanFreeTravel, #TokyoTravel, #OsakaTravel, #FukuokaTravel, #SapporoTravel, #NagoyaTravel, #JapanEntryPreparation, #OverseasTravelEssentials, #OnlineEntryDeclaration, #JapanEntryProcedures, #TravelPreparations, #VisitJapanFillingMethod, #FamilyTravel, #OverseasTravelTips, #JapanTourism, #JapanGuide, #BeforeBoarding, #TravelTips, #EntryInspectionShortening, #CustomsDeclarationForm, #JapanTour, #JapanVisit
Frequently Asked Questions (FAQ)
Q. What is Visit Japan Web?
Visit Japan is the official website for easily handling online entry procedures for Japan.
Visit Japan is an official online platform operated by the Japanese government, designed to help users complete the entry inspection, quarantine, and customs declaration procedures online in advance. You can register without needing to install a separate app after signing up on the website and entering information about yourself and your accompanying family to quickly facilitate entry procedures by obtaining a QR code.
Q. What essential documents and information should be prepared before filling out Visit Japan?
Passport information, email address, flight information, and accommodation information in Japan are required.
Before filling out Visit Japan, you should have passport information for yourself and accompanying family members ready. An email address for registration and verification is necessary, and flight-related information such as airline codes, flight numbers, and expected arrival dates in Japan should also be verified in advance. Accurate details of accommodation in Japan including address, postal code, contact number, and hotel names should also be prepared beforehand for smooth input.
Q. How can I register family members together on Visit Japan?
One representative can register the family information of up to 10 people at once.
On Visit Japan, one representative can input their own and accompanying family members' passport information to register up to 10 family members simultaneously. This process can be conducted without creating a separate account, and each family member will be issued an individual QR code. The customs declaration can be completed by one representative, but remember that entry inspection must show individual QR codes for each specific person.
Q. What are the step-by-step processes for completing Visit Japan?
It consists of 6 steps from account registration to QR code issuance.
The Visit Japan process consists of the following steps: First, complete registration by signing up with an email on the Visit Japan official website (www.vjw.digital.go.jp). Then, log in and input user registration information for yourself and accompanying family members. Next, enter your planned entry and return information and register your health status for quarantine. Finally, complete the entry inspection and customs declaration, after which you issue your QR code to save on your smartphone or print for use upon arriving in Japan.
Q. How is the QR code issued by Visit Japan utilized?
It simplifies the procedures by presenting the QR code during entry inspection and customs declaration.
The QR code issued by Visit Japan must be presented at entry inspection and customs declaration and is a crucial code. It is recommended to capture the smartphone screen or have a printed copy prepared, as airport internet can be unstable, and it’s advisable to carry multiple forms. Using the QR code can dramatically reduce entry inspection waiting times, and in some duty-free shops, benefits can be redeemed using just the QR code instead of needing a passport.
Q. What are the common mistakes and precautions during Visit Japan registration?
Be careful with typos in passport numbers, flight numbers, accommodation addresses, etc.
When filling out Visit Japan, it's crucial to accurately distinguish between letters and numbers in the passport number, especially when using camera recognition features, so check for characters like '0' and 'O.' The flight numbers should be entered identically to the reservation confirmation, and the accommodation addresses in Japan need correct details including postal codes, city, district, and hotel name. When registering accompanying family members, each individual must be registered separately and obtain their QR codes to streamline the entry process.
Q. When must the Visit Japan registration be completed?
It must be completed at least one day prior to arrival in Japan.
Visit Japan registration must be completed before departing for Japan, and it is recommended to finish at least one day in advance. This helps reduce entry inspection waiting times at the airport and facilitates the procedure. While you can also fill out paper forms on the airplane, many airlines do not provide these forms recently, therefore registering through the website in advance is safer.